Global Privacy Statement Ayvens

GLOBAL PRIVACY STATEMENT

Your privacy is important to us and to Société Générale Group to which Ayvens belongs. This is a matter of priority for us and we have implemented strong principles in that respect, especially in regards of the EU General Data Protection Regulation. Ayvens S.A. and its affiliated entities (hereafter “Ayvens”) value the trust of customers, suppliers and business partners and are committed to protecting their personal data. Compliant privacy and information security practices are therefore integral components of Ayvens’ services, corporate governance, risk management and overall accountability. We only process such personal data as is necessary for our business activities and the provision of the Ayvens services.

This Global Privacy Statement (the “Statement”) describes our practices in connection with the personal information (“Personal Data”) that we process about you and your business relationship with Ayvens.

Please read this Global Privacy Statement carefully so that you understand how we collect and use your Personal Data.

Click here to download this Global Privacy Statement.

1. General principles.

ALD SA understands your concerns regarding the confidentiality of your personal information. Below we describe how we acquire and use that information and outline your rights. Please read this carefully, so that the process is as fair, transparent and secure as possible.

The following principles are central to how we process your personal information:

Transparency and fairness: When we collect and process your personal information, we inform you as to who collects and receives these data, and the reasons for this. When required by law, we always seek your prior consent (e.g. before collecting any sensitive information or sending any direct marketing material). We never use your personal information for purposes that are incompatible with the purposes outlined here.
Legitimacy: ALD Automotive does not collect or process personal information without a lawful reason. We use your personal information only for appropriate business purposes (e.g. to provide services, manage relationships with customers, manage customer vehicle fleets, and perform accurate invoicing, or for marketing activities, profiling to better serve customers, to conduct satisfaction surveys or draft reports and comply with our legal obligations).
Minimization: We only collect the personal information strictly necessary for data processing, as set out in this document. We collect sensitive information only where relevant. We take all reasonable measures to ensure that your personal data on record is accurate, complete and up to date.
Privacy: We endeavor to ensure privacy when implementing personal data processing. To this end we also carry out privacy impact assessments to ensure that our safeguards are appropriate and that your information is protected.

2. About us.

ALD SA is organized and existing under the laws of France, whose registered offices are: 1-3 Rue Eugène et Armand PEUGEOT 92500 Rueil Malmaison, France, with registered number 417689395 (R.C.S Nanterre).

This Privacy Policy only relates to processing undertaken by or on behalf of ALD. Whilst our websites may contain links to other third party websites, we do not accept any responsibility or liability for those third parties' policies in relation to any personal data or their collection or processing of any personal data.

3. How we use your personal data and which personal data is used.

ALD SA and each of its customers carry out, as data controllers or even joint data controllers, a few processing operations involving personal data that are necessary for the performance of the lease contracts and the proper conduct of their respective activities. In this respect, ALD has listed below the purposes for which it carries out processing in the context of its business relationship with its customers:

Processing Management of the third parties.

Rental contract - international customer relationship mangement:

In the context of car leasing activities by our subsidiaries, with clients being managed by ALD S.A. at a global level, to perform satisfaction and quality measurement, to consolidate quality information worldwide to create a global assessment of company quality, to provide management satisfaction surveys on products, services or contents, and to follow-up customer relation claims and after-sale service.
With you and your company, respond to estimate requests, open customer accounts, fulfill your orders for services and for related activities, manage events, send you communications related to your contract, respond to your inquiries and requests for verifications, provide customer service, account management, support and related training of our personnel involved in such activities, and to provide other services related to your account.
Fleet management tool/monitoring applications.

To provide managers with fleet management tools.

Legal base of the processing Execution of the contract.

Type of use

Identification and contact information: such as your name, last name.
Professional information: such as your job title or professional address (e.g. postal address and e-mail address, phone number).
Customer's employees: name/surname/e-mail address.

Processing Management of the third parties.

Suppliers

Legal base of the processing Execution of the contract.

Type of use

Identification and content information: such as your name, last name.
Professional information: such as your job title or professional address (e.g. postal address and e-mail address, phone number).

Processing The fight against money laundering, anti-fraud / anti-corruption, anti-terrorism and conflict of interest:

ALD must comply with an obligation of vigilance on its customers and prospects by applying appropriate control procedures and measures.

Legal base of the processing Legal obligation.

Type of use

Directors, counterparty legal representatives, UBO Identification and Contact information: such as your name, last name, gender, date of birth, screening results.

Processing White-Label partners:

We may share information with our white-label partners in order to enable fleet management services with reports and widgets, for key accounts and follow-up of international key account fleets.

Legal base of the processing Execution of the contract.

Type of use

Identification and Contact information: such as your name, last name.
Professional information: such as your job title or professional address (e.g. postal address and e-mail address, phone number).

Processing Customer satisfaction/Survey:

We may send you qualitative surveys for our product and services only related to the performance of the service.

Legal base of the processing Legitimate interest.

Type of use

Identification and Contact information: such as your name, last name, city, telephone/mobile number or email address.
Data relating to the vehicle leasing contract (e.g. client identification number, contract number, vehicle identification number).

Processing Marketing purposes:

We may use your information to contact you, subject to your consent when applicable, about new offers or services and special offers we think you will find valuable, or to send you marketing communications or newsletters; we may analyze your client profile and preferences, and perform multichannel marketing campaigns via automated tools, contact you via SMS, email, or send you brochures;

Marketing / CRM campaign performed on behalf of the entities/ or for international customers.

Legal base of the processing Consent.

Type of use

Identification and Contact information: such as your name, last name, city, telephone/mobile number or email address.
Data relating to the vehicle leasing contract (e.g. client identification number, contract number, vehicle identification number).

Processing Cookie / audience measurement:

Use of cookies that may include profile and preference analysis to improve our understanding of your interests and concerns: we may use your personal information to improve our website and services, to customize your experience with us and to tailor our marketing activities to fit your needs and interests.

Legal base of the processing Consent

Type of use

Connection data: ID, IP address, Cookies and internet/website usage data, Customer preferences.

4. WHY AND ON WHICH LEGAL BASIS DO WE USE PERSONAL DATA?

4.1. DATA PERTAINING TO WEBSITE VISITORS

4.1.1. WEBSITES

4.1.1.a. To communicate with you

What does this purpose entail?

We process your Personal Data when you contact us via one of our online contact forms, for example, when you send us questions, suggestions, compliments or complaints, or when you request a quote for our Services. This processing is done for the entering into or performance of an agreement that you have with us, and to pursue our legitimate interest to be able to respond to a request.

Which Personal Data do we process for this purpose?

For this purpose, we may collect your (business) contact details (for instance your name(s), e‑mail address, telephone number), license plate or registration number and any other information that you provide to us in the open text ﬁelds of the contact form, where you can, for example, pose your question, describe your suggestion, make a compliment or share a complaint.

With whom do we share your Personal Data?

See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.1.1.b. For surveys or other (marketing) communication

What does this purpose entail?

We process your Personal Data when you complete a survey on our website or via another tool, for feedback about our websites and/or Services, with your consent or for which we have a legitimate interest to process these data (improvement of services). With your consent or where we have a legitimate interest, we may send you marketing communication, to keep you updated on events, special offers, possibilities and current and future products and services of Ayvens. When we contact you in regard of surveys or marketing communication, we will do so either by e-mail, phone, or by postal mailings (newsletters/brochures/magazines). If you would no longer like to receive surveys or marketing communication from us, please use the opt out options in the communication or contact your local Ayvens entity via their webform for individuals’ rights on their local website or see the general contact details below. With your consent, based on your visit to a website of Ayvens, we can show you personalized advertisements outside the Ayvens website. To understand what is relevant to you, we can use manual and automated tools to analyse your personal information.

Which Personal Data do we process for this purpose? purpose, we process your name, your address, your e-mail address and topics you may be interested in (as may be indicated by you on our website).

With whom do we share your Personal Data?

See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.1.2. SOCIAL MEDIA

4.1.2.a. To facilitate social sharing functionality

What does this purpose entail?

Our websites may contain various social media sharing functionalities, such as LinkedIn, Facebook or Snapchat buttons, which, with your consent, you may use to share information provided on our websites with the social media of your choosing. Our websites may also contain links to our own social media pages, such as our LinkedIn or Facebook pages or our X feed, which you may choose to use to post feedback.

Likewise, various social media websites, such as LinkedIn, Facebook, Snapchat or X, may contain Ayvens advertisements containing links to our websites. These social media websites may, with your consent, share information provided by you with us when you choose to follow a link to one of our websites.

Please note that we are not responsible for the collection, usage and disclosure policies and practices (including the data security practices) of other organizations, such as Meta (Facebook), X, Apple, Google, Microsoft, RIM or any other app developer, app provider, social media platform provider, operating system provider, wireless service provider or device manufacturer, including any personal information you disclose to other organizations through or in connection with our social media functionalities and/or advertisements. Processing of personal information is subject to privacy policies and practices of these other organizations.

Which Personal Data do we process for this purpose?

For this purpose, we process your name, e-mail address, IP-address, photo, list of social media contacts and any other information that may be accessible by us when using social media functionalities.

With whom do we share your Personal Data?

See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.1.3 . COOKIES AND SIMILAR TECHNOLOGIES

Any processing of your Personal Data via cookies and/or similar technologies will take place in accordance with our cookie statement, available on ayvens.com or the local website of the relevant Ayvens entity.

4.1.4. AYVENS BUSINESS PROCESSES

4.1.4.a. Management reporting

What does this purpose entail?

Personal Data for various Ayvens business-related purposes for which we have a legitimate interest to process these data, such as audits, developing new products, enhancing, improving or modifying our websites and Services, data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and operating and expanding our business activities.

To facilitate your use of our online services or applications, we may analyse data that we collect when using our digital media and combine it with information collected via cookies based on your consent. For example, to better understand which digital channel (Google search, e-mail, social media) or device (desktop, tablet or mobile) you prefer, we can optimize or limit our communication and marketing activities by channel and by device.

Which Personal Data do we process for this purpose?

For this purpose, we may process your name, your e-mail address, your IP address, gender, date of birth, place of residence, digits of your postal code and any other information mentioned in this Statement or otherwise provided to us by you, if such is required for one of the purposes mentioned in the previous paragraph.

With whom do we share your Personal Data?

See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.1.4.b. Compliance with laws and legal obligations and protection of Ayvens assets and interests

What does this purpose entail?

To comply with a legal obligation or where we have a legitimate interest, we process your Personal Data as appropriate or necessary:

(a) under applicable law, including laws outside your country of residence and including sectorial recommendations; (b) to comply with legal process; (c) to respond to requests from public and government authorities including public and government authorities outside your country of residence; (d) to enforce our terms and conditions and other applicable policies; (e) to protect our operations; (f) to protect our rights, privacy, safety or property, and/or that of our affiliates, you or others; and (g) to allow us to pursue available remedies or limit the damages that we may sustain.

Which Personal Data do we process for this purpose?

For this purpose, we process your name, your contact information, your correspondence with Ayvens, your use of any of our Services and any other information mentioned in this Statement or otherwise provided to us by you, if such is required for one of the purposes mentioned in the previous paragraph.

With whom do we share your Personal Data?

Only if we are required to do so by law or sectorial recommendation to which Ayvens is subject, or if we have a legitimate interest to that effect, your Personal Data will be provided to supervisory agencies, fiscal authorities and investigative agencies. See also section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.2. DATA PERTAINING TO CUSTOMERS

4.2.1. CUSTOMER ACCOUNT MANAGEMENT

4.2.1.a. To provide, manage and administer the Customer account

What does this purpose entail?

We process your Personal Data to handle day-to-day management and administration of the Customer accounts, such as maintaining contracts and keeping you informed of all important developments concerning the Services and other information which is relevant for the Customer contract and account. This processing is based on the performance of the lease agreement that we have with you or based on a legal obligation.

Which Personal Data do we process for this purpose?

For this purpose, we may process business contact details and log-in details to our Customer online accounts.

With whom do we share your Personal Data?

See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.2.1.b. To communicate with you

What does this purpose entail?

You can contact us by various means (such as e-mail or telephone, or via our website). In this case we will use your Personal Data to answer your question/request. We can also contact you, for example, regarding day-to-day management and administration of your Customer account. This processing is based on our legitimate business interest and relates to the performance of the lease agreement that we have with you, or with your consent.

Which Personal Data do we process for this purpose?

For this purpose, we may process your name, your business contact details, your correspondence with Ayvens pertaining to your question/request and all other personal information you provide to us and/or which is necessary to appropriately respond to you.

With whom do we share your Personal Data?

See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.2.1.c. For surveys or other (marketing) communication

What does this purpose entail?

We process your Personal Data to send you surveys, for which we have a legitimate interest to process these data (improving or modifying our Services). With your consent or where we have a legitimate interest, we may send you marketing communication, for example, to keep you updated on events, current and future offers, possibilities and current and future products and services of Ayvens. We will send you such surveys in the form of either a periodic e-mail or an e-mail to request your feedback on our Services and other services performed on the vehicle. We may also send you postal mailings (newsletters/brochures/magazines). To understand what is relevant to you, we can use manual and automatic tools to analyse your personal information. If you would no longer like to receive surveys or marketing communication from us, please opt out or contact us via the local Ayvens entity website form or via the contact details set out below.

To facilitate your use of our online Services or applications, we may analyse data that we collect when using our digital media and combine it with information collected via cookies based on your consent. For example, to better understand which digital channel (Google search, e-mail, social media) or device (desktop, tablet or mobile) you prefer, we can optimize or limit our communication and marketing activities by channel and by device.

Which Personal Data do we process for this purpose?

For this purpose, we may process your name and your business contact details.

With whom do we share your Personal Data?

See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.2.2. AYVENS PREMISES

4.2.2.a. Access to and security control of Ayvens premises

What does this purpose entail?

We may process your Personal Data when you visit us on our premises for the purpose of ensuring appropriate access controls and security, for which we have a legitimate interest (safety and security of our assets).

Which Personal Data do we process for this purpose?

For this purpose, we may process your name, your contact information and the person you are visiting. We may also process video and/or audio information about you through video/audio recording equipment, such as for instance CCTV.

With whom do we share your Personal Data?

See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.2.3. CUSTOMER REPORTING

4.2.3.a. Fleet reporting tool

What does this purpose entail?

We provide a designated fleet reporting tool. Customers’ contact persons can log onto these tools to review the status of their ﬂeet, damage reporting, contract management and to use other ﬂeet reporting functionalities, such as dashboard reporting, trend analysis reporting, vehicle mileage and end of lease term. This processing is done based on our legitimate interest (to be able to service Drivers being employees of our Customers) and relates to the performance of the lease agreement that we have with our Customer.

*Which Personal Data do we process for this purpose?

For this purpose, we process contact details and job function (e.g., (International) Fleet Manager) of Customer’s contact person, and login details (e.g., username and password).

With whom do we share your Personal Data?*

See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.2.4. AYVENS BUSINESS PURPOSES

4.2.4.a. Management reporting

What does this purpose entail?

We process your Personal Data for various business purposes for which we have a legitimate interest to process these data, such as data analysis, audits, developing new products, enhancing, improving or modifying our Services, identifying usage trends, determining the effectiveness of our promotional campaigns and operating and expanding our business activities. To facilitate your use of our online services or applications, we may analyse data that we collect when using our digital media and combine it with information collected via cookies based on your consent. For example, to better understand which digital channel (Google search, e-mail, social media) or device (desktop, tablet or mobile) you prefer, we can optimize or limit our communication and marketing activities by channel and by device.

Which Personal Data do we process for this purpose?

For this purpose, we may process various information that we collect in the context of providing our Services (such as your name, contact details, fleet details etc.), as needed for one of the purposes set out above.

With whom do we share your Personal Data?

See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.2.4.b. Compliance with laws and legal obligations and protection of Ayvens assets and interests

What does this purpose entail?

To comply with a legal obligation or where we have a legitimate interest, we process your Personal Data as appropriate or necessary: (a) under applicable law, including laws outside your country of residence and including sectorial recommendations (e.g. counterparty due diligence (CDD), money laundering, ﬁnancing of terrorism and other crimes); (b) credit checks; (c) to comply with legal process; (d) to respond to requests from public and government authorities including public and government authorities outside your country of residence; (e) to enforce our terms and conditions and other applicable policies; (f) to protect our operations; (g) to protect our rights, privacy, safety or property, and/or that of our affiliates, you or others; and (h) to allow us to pursue available remedies or limit the damages that we may sustain.

Which Personal Data do we process for this purpose?

For this purpose, we process the name, contact information, the date, place and country of birth of the ultimate beneﬁcial owner of the counterparty that Ayvens want to do business with; we may also process the name, address and the date, place and country of birth of the person(s) who represent the company towards Ayvens; your correspondence with Ayvens, your use of Services and any other information mentioned in this Statement, if such is required for one of the purposes mentioned in the previous paragraph. For counterparty due diligence (CDD) purposes we periodically also process investigation data based on sanctions, enforcement, adverse media, politically exposed persons and anti-slavery screening. For this purpose, a risk-based approach is used to ensure only necessary Personal Data is collected. Please note, multiple (trained) employees are involved to evaluate the screening results in case of a ‘hit’ (human intervention).

With whom do we share your Personal Data?

Only if we are required to do so by law or sectorial recommendation to which Ayvens is subject, your Personal Data will be provided to supervisory agencies, ﬁscal authorities and investigative agencies. See also section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.3. DATA PERTAINING TO DRIVERS (EMPLOYEES OF OUR CUSTOMERS)

4.3.1. DRIVER CONTACT

4.3.1.a. To communicate with you

What does this purpose entail?

You can contact us by various means (such as e-mail or telephone, or via our website). In this case we will use your Personal Data to answer your question/request. We can also contact you in relation to your vehicle or other relevant driver-related issues. In relation to you this processing is based on our legitimate interest and is part of delivering the Services to you and/or your employer (under the lease agreement that we have with your employer) or with your consent.

Which Personal Data do we process for this purpose?

For this purpose, we process your name, your contact information, your correspondence with Ayvens pertaining to your question/request and all other Personal Data you provide to us and/or which is necessary to appropriately respond to you, including your license plate number. For quality and training purposes we may also record your telephone calls with customer services departments for which we have a legitimate business interest.

With whom do we share your Personal Data?

See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.3.1.b. For surveys or other (marketing) communication

What does this purpose entail?

We process your Personal Data when we send you periodic surveys to request your feedback on our Services and other services performed on the vehicle, for which we have a legitimate interest to process these data. With your consent or where we have a legitimate interest, we may send you marketing communication, to keep you updated on events, current and future offers, possibilities and current and future products and services of Ayvens. When we contact you in regard of surveys or marketing communication, we will do so either by e-mail or by postal mailings (newsletters/brochures/magazines). To understand what is relevant to you, we can use manual and automatic tools to analyse your personal information. If you would no longer like to receive marketing communication from us, please contact us via the contact form or marketing communication from us.

Which Personal Data do we process for this purpose?

For this purpose, we process your name, your address, your e-mail address, your license plate number and your interests (as indicated by you).

With whom do we share your Personal Data?

See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.3.2. VEHICLE SERVICES

4.3.2.a. Management of the vehicle

What does this purpose entail?

We process your Personal Data in relation to administering your use of the vehicle and to handle the day-to-day management of the vehicle, for which we have a legitimate interest, and this is also related to delivering the Services to you and your employer under the lease agreement that we have with your employer.

Which Personal Data do we process for this purpose?

For this purpose, we process your name, address, (company) e-mail address, lease category, license plate number, make and model, service history and operational contact with you. In addition, you may provide certain information pertaining to vehicle management to us through the Ayvens or third party portals or apps, or when you call Ayvens.

With whom do we share your Personal Data?

We share information pertaining to the management of the vehicle with our Customers (your employer). See also section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.3.2.b. Repair, maintenance and tires

What does this purpose entail?

We process your Personal Data in relation to providing (scheduled) repair and maintenance and tire services and to analyse, predict and pro-actively steer on maintenance and repairs for your vehicle, for which we have a legitimate interest, and this is also related to delivering the Services to you and your employer under the performance of the lease agreement that we have with your employer.

Which Personal Data do we process for this purpose?

For this purpose, we collect your name, address, (company) e-mail address, license plate number, make and model, service history and operational contact with you. In addition, you may provide certain information to us through the Ayvens portal (e.g., your phone number to make an appointment for maintenance of the vehicle), or when you call Ayvens.

With whom do we share your Personal Data?

We share information with our Customers (your employer) and with third parties performing maintenance/repair on the vehicle or changing or replacing tires, such as dealers/garages, body repair shops or car ﬁtters. See also section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.3.2.c. Accident management

What does this purpose entail?

We process your Personal Data by recording and administering accidents that you and/or your vehicle may have been involved in, to restore mobility and handle damage. We will do so by (i) giving you an opportunity to report accidents at our customer services department or via our driver portals, (ii) providing, where applicable, roadside assistance and/or a replacement vehicle and (iii) arranging repair and other necessary follow-up. This processing is based on our legitimate interest, and this is also related to delivering the Services to you and your employer under the performance of the lease agreement that we have with your employer. We may also use this information for assessing damage repairs under our damage handling and risk retention policies, for which we have a legitimate interest to process these data.

Which Personal Data do we process for this purpose?

For this purpose, we collect the following Personal Data:

Us: license plate number, make and model, service history and operational contact with you.
From you: your name, contact details, vehicle details, accident details, damage details, photos of the incident, date of birth, number of passengers in the vehicle, information of witnesses to the accident (if applicable) and any other information you choose to provide to us in the context of the accident (including any information pertaining to possible injuries).
From third parties, such as individuals involved in the accident or insurance companies: information of third parties involved in the accident/incident (such as the identity of your passengers, driver and passengers of third-party vehicles, and other third parties involved), information of other third parties (such as witnesses, investigating police ofﬁcers and others) insurance information, information about the incident and third-party claims.
From authorities (such as police): your name, address, license plate number, information regarding the accident, police reports and witness statements.

With whom do we share your Personal Data?

We share this information with our Customer (your employer) through the designated fleet reporting tool. We may also share certain information with dealers/garages, body repair shops, car ﬁtters, insurance companies (which may be both afﬁliated and third-party insurance companies) and professional experts employed on our behalf or on behalf of third parties (such as lawyers, medical experts, investigators, etc.) for the purpose of damage or claim resolution. See also section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.3.2.d. Trafﬁc and parking ﬁnes management

What does this purpose entail?

The following may depend on the country where Drivers may have committed trafﬁc and/or parking violations: as the registered owner of the vehicles, trafﬁc and/or parking ﬁnes incurred by Drivers of the vehicles may be addressed to Ayvens by the authority that issued a speciﬁc trafﬁc or parking ﬁne (such as police or local municipality).

We process your Personal Data for the purpose of processing and managing the payment of the ﬁne and, if applicable, obtaining reimbursement from our Customer (your employer), for which we have a legitimate interest to process these data.

Which Personal Data do we process for this purpose?

We process information that we receive from the competent authorities (such as police or local municipalities): your name, address and license plate number, the, nature, place, date and time of the offense/incident committed by you and the imposed fines.

With whom do we share your Personal Data?

Ayvens may need to share this information with our Customer (your employer) in certain situations, for example, when leased vehicles are used in carpools and Ayvens does not know who the actual driver of a speciﬁc vehicle is. See also section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.3.2.e. Fuel card, EV charging and tolls

What does this purpose entail?

Where applicable, our Services include a fuel management program, which allows you to, for example, pay for your fuel at gas stations using a Ayvens issued or managed payment mechanism. In case you have an electric vehicle (“EV”), you may be provided with an EV charging card for charging your vehicle at charge points. We may also arrange for the placement of an EV charge station as part of the contract. This processing is based on our legitimate interest and is also related to delivering the Service to you and your employer under the performance of the lease agreement that we have with your employer).

We may further collect certain information about you to manage toll-related activities of the ﬂeet of vehicles of your employer.

Which Personal Data do we process for this purpose?

For this purpose, we collect the following information: your name, contact information, e-mail address, fuel or EV charging card number, charging station number, address, phone number, license plate number, fuel information, mileage and related costs. In case of re-imbursements, we may also need to collect bank account information. We may also collect toll-related information, such as information on location, time and costs.

With whom do we share your Personal Data?

Ayvens needs to share the information with the fuel card/EV charging solution/payment company. Also our Customers (your employer) may have access to certain Personal Data made available by us on our Internet or e-Mobility portal or online reporting tool. Customers can log in and review the status of their ﬂeet (e.g., mileage), and use other ﬂeet reporting functionalities (e.g., dashboard reporting on fuel consumption and fuel price and trend analysis reporting). Via the designated fleet reporting tool Customers can also request fuel cards or EV charging cards. See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.3.3. MOBILITY SERVICES

4.3.3.a. Renting

What does this purpose entail?

In case we provide our rental program services to you we collect your Personal Data, so that you can, for example, reach Ayvens’ rental specialists through our customer services department, rent a vehicle from the most appropriate rental location or have a rental vehicle delivered to you. This processing is based on our legitimate interest, and this is also related to delivering the Service to you and your employer under the performance of the lease agreement that we have with your employer or, if applicable, the agreement that you have with us.

Which Personal Data do we process for this purpose?

For this purpose, we collect: your name, e-mail, mobile phone number, driver’s license details, license plate number, related costs, delivery location, rental time and company contact person.

With whom do we share your Personal Data?

We share your data with Ayvens’ (external) rental specialists, as well as with our Customers (your employer). See also section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.3.3.b. Roadside assistance

What does this purpose entail?

When you experience a malfunction, for example, a ﬂat tire or mechanical difﬁculties while on the road, Ayvens is able to arrange roadside assistance, for which we work closely with contracted third parties. This processing is based on our legitimate interest and is also related to delivering the Service to you and your employer under the performance of the lease agreement that we have with your employer.

Which Personal Data do we process for this purpose?

For this purpose, we collect the following information: your name, e-mail address, mobile phone number, license plate number and location of where assistance was needed and provided.

With whom do we share your Personal Data?

We share your information with third parties providing on the road repair services, towing services or a replacement vehicle, as well as with our Customers (your employer). See also section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.3.3.c. Mobility-as-a-Service for Employees (MOVE)

What does this purpose entail?

We offer a comprehensive Mobility Management platform (“Move”) for all the employees of our Customers, being the:

Corporate car drivers, to enable them being more sustainable and have alternative options to driving a car;
Rest of the employees, to ensure their commuting options are flexible while in-line with their employer’s CO2 requirements.

Move is a customer and employee-oriented service. Employees benefit from the access to 250+ mobility providers and various transportation options thanks to the mobility payment & management solution, our Customers (admin/HR/CSR/procurement/ mobility managers) obtain a hassle-free and user-friendly platform to organize the mobility policy and follow it up. This processing is based on our legitimate interest and is also related to delivering the Services to you and your employer under the performance of the agreement that we have with your employer.

Which Personal Data do we process for this purpose?

For this purpose, we collect from the users: name, e-mail address, phone number, date of birth, gender, card delivery location and company contact person. Furthermore, we collect from the representative of the Customer: ID card number, country of birth and nationality.

With whom do we share your Personal Data?

We share your information with third parties providing mobility services, as well as with our Customers (your employer). See also section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.3.4. DRIVER SAFETY PROGRAM

4.3.4.a. To prepare, manage and administer trainings

What does this purpose entail?

In case we provide our driver safety and risk management training programs to you we collect your Personal Data in order to analyse and improve driving behaviour, promote Customer’s proactive commitment to safety and good corporate citizenship, decrease accident rates, validate the effectiveness of Customer’s overall safety initiatives and identify communication and training opportunities. We engage third parties for administering and executing such safety programs, who will contact you to initiate a safety assessment and provide the actual training courses (either online or in a classroom setting). Any Personal Data collected by the third party in relation to this is subject to the privacy practices of such third party. We receive back from these third parties your ‘driver risk index’ (information about potential risks identiﬁed through questionnaire processes), trainings that have been recommended, signed up for and completed. This processing is based on our legitimate interest and is also related to delivering the Service to you and your employer under the performance of the lease agreement that we have with your employer) or on your consent.

Which Personal Data do we process for this purpose?

For this purpose, we collect/process the following Personal Data:

Directly from Customers (your employer): your name, (company) e-mail address and license plate number.
From third parties engaged by us: driver risk index, trainings recommended, trainings signed up for, and trainings completed.

With whom do we share your Personal Data?

We share your information with third parties engaged by us to administer and execute the driver safety programs, as well as with our Customers (your employer). See also section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.3.5. ONLINE PORTALS AND APPS

4.3.5.a. Various portals and apps for drivers

What does this purpose entail?

Depending on the country you live in, we provide online portals and apps that have a number of functionalities. For example, through our portals and apps you can ﬁnd practical information about your lease vehicle, change your name, contact details and other personal information, report damage to your vehicle, schedule appointments for repairs, maintenance or changing tires through online appointment planners, contact our customer services department, view and pay ﬁnes claim (fuel) expenses and, in case you have an EV, manage charging.

We may also provide you with dashboard-type overview that can provide your insight into your use of the vehicle (such as your average fuel efﬁciency, your damages, etc.). This processing is based on our legitimate interest, and this is also related to delivering the Service to you and your employer under the performance of the lease agreement that we have with your employer) or with your consent.

Which Personal Data do we process for this purpose?

We receive your name and e-mail address from your employer (our Customer) to provide you with Ayvens generated log-in data (username and temporary password) so that you can access our various online portals and apps.

With whom do we share your Personal Data?

We share your information with third parties engaged by us to administer and execute the various portals and apps for drivers, as well as with our Customers (your employer). See also section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.3.5.b. Fleet Reporting Tool

What does this purpose entail?

The designated fleet reporting tool entails dashboard reporting on a country and/or international level to our Customers (your employer). The fleet reporting tool allows Customers for instance to access and evaluate the mileage or the remaining lease period of (individual) vehicles. We also use the data contained in this fleet reporting tool to provide (aggregated) insights to our Customers (your employer) into key aspects of their country’s ﬂeet management (such as cost and risk issues) for the purpose of implementing a balanced ﬂeet management approach (cost, environment and safety), managing ﬂeet policy implementation, having the ability to report on global carbon emission as part of the Customer’s corporate social responsibility obligations and compliance, assessing the effectiveness of policy changes and proactively communicating relevant ﬂeet developments. This processing is based on our legitimate interest and is also related to delivering the Service to you and your employer under the performance of the lease agreement that we have with your employer).

By way of example, on the basis of such dashboard reporting, each Customer has access to (i) various data pertaining to the CO2 emissions of its vehicle ﬂeet per country, and (ii) measures proposed by Ayvens to reduce the ﬂeet’s environmental impact. Ayvens and the Customer can then study and discuss the company’s ﬂeet/vehicle policies and set targets in order to achieve a lasting reduction of fuel, CO2 emissions and other vehicle related expenses. Thus, based on such information, each Customer can take informed decisions aimed at reducing CO2 emissions within its ﬂeet in a certain country, e.g., by providing eco-driving style training to its Drivers or acquiring more climate neutral vehicles.

Which Personal Data do we process for this purpose?

For this purpose, we may process the following Personal Data:

From our Customer (your employer): Driver name, customer-generated Driver identification number, name and contact details of Customer’s contact person, (e-mail) address, telephone number, nationality, social insurance number (optional: only if required by applicable law or for ﬁscal purposes) and use of fuel card (optional).
Ourselves: vehicle details (e.g., make, model, registration number, license plate number), remaining contract duration, damages sustained by a vehicle, fuel type, number and type of fuel card, fuel consumption and insurance data.
From Driver: mileage and description of damages sustained by a vehicle involved in an accident.
Data received from others (such as police, local municipalities, service garage/centre): trafﬁc and/or parking ﬁnes, mileage and information on vehicle maintenance and repairs.

With whom do we share your Personal Data?

We share this information with the authorized (International) Fleet Manager on behalf of the Customer (your employer). See also section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.3.6. AYVENS BUSINESS PURPOSES

4.3.6.a. Management reporting

What does this purpose entail?

We process your Personal Data for various business purposes for which we have a legitimate interest to process these data, such as data analysis, audits, developing new products, enhancing, improving or modifying our Services, identifying usage trends, determining the effectiveness of our promotional campaigns and operating and expanding our business activities.

To facilitate your use of our online services or applications, we may analyse data that we collect when using our digital media and combine it with information collected via cookies based on your consent. For example, to better understand which digital channel (Google search, e-mail, social media) or device (desktop, tablet or mobile) you prefer, we can optimize or limit our communication and marketing activities by channel and by device.

Which Personal Data do we process for this purpose?

For this purpose, we may process various information that we collect in the context of providing our Services (such as your name, contact details, vehicle details etc.), as needed for one of the purposes set out above.

With whom do we share your Personal Data?

We share this information with the authorized (International) Fleet Manager on behalf of the Customer (your employer). See also section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.3.6.b. Compliance with laws and legal obligations and protection of Ayvens assets and interests

What does this purpose entail?

To comply with a legal obligation or where we have a legitimate interest, we process your Personal Data as appropriate or necessary:

(а) under applicable law, including laws outside your country of residence and including sectorial recommendations; (b) to comply with legal process; (c) to respond to requests from public and government authorities including public and government authorities outside your country of residence; (d) to enforce our terms and conditions and other applicable policies; (e) to protect our operations; (f) to protect our rights, privacy, safety or property, and/or that of our affiliates, you or others; and (g) to allow us to pursue available remedies or limit the damages that we may sustain. If you and your employer have given consent, Ayvens can also analyse information about your vehicle(s) if (h) you have already leased a vehicle via Ayvens, for example to determine the lease price of your new lease vehicle.

Which Personal Data do we process for this purpose?

For this purpose, we process your name, your contact information, your correspondence with Ayvens, your use of Services and any other information mentioned in this Statement, if such is required for one of the purposes mentioned in the previous paragraph.

With whom do we share your Personal Data?

Only if we are required to do so by law or sectorial recommendation to which Ayvens is subject, your Personal Data will be provided to supervisory agencies, ﬁscal authorities and investigative agencies. In which case we may share this information with the authorized (International) Fleet Manager on behalf of the Customer (your employer). See also section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.4. DATA PERTAINING TO PRIVATE LEASE CUSTOMER (INCLUDING SOLE PROPRIETORS AND PARTNERSHIPS)

4.4.1. SIGN UP

4.4.1.a. To be able to accept you as a customer

What does this purpose entail?

We collect Personal Data when you sign up (via our website) as a customer. This processing is required for the conclusion and performance of the lease agreement, including assessment, identifying and acceptance of you as a customer and any credit checks.

Which Personal Data do we process for this purpose?

For this purpose, we collect your name, gender, title, address, contact details (including your e-mail address and telephone number), driver’s license details, delivery address or pick-up location, transaction data (such as order, amount(s) to be paid, date of payment), your bank account information and the authorization you give to Ayvens. Additionally, where relevant, we may process your identification card and biometric data for online identification and verification purposes.

With whom do we share your Personal Data?

We share your information with a third party with whom we have an agreement for making online payments, such as the deposit payment and the monthly payments of the lease amount. We share information that is necessary for the execution of the payments. See also section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.4.1.b. Portals and apps

What does this purpose entail?

Depending on the country you live in, we offer you online portals or apps. Via these portals or apps, you can ﬁnd practical information on your lease vehicle, your contact information and other personal information, report changes thereto, report damage to your vehicle, record appointments for repairs, maintenance or tire change, contact our customer service, consult and pay ﬁnes. This processing is required for the performance of the lease agreement or done with your consent.

Which Personal Data do we process for this purpose?

For this purpose, we collect your name and e-mail address to send you a temporary password, which you will need to use the platform and apps.

With whom do we share your Personal Data?

See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.4.2. CONTACT

4.4.2.a. To communicate with you

What does this purpose entail?

You can contact us by various means (such as via e-mail, telephone, our website). In this case we use your Personal Data to answer your question/request. We can also contact you in relation to the private lease contract. This processing is required for the performance of the lease agreement or with your consent.

Which Personal Data do we process for this purpose?

For this purpose, we may process your name, your contact information, your correspondence with Ayvens pertaining to your question/request and all other Personal Data you provide to us and/or which is necessary to appropriately respond to you, (incl. the license plate number), the agreed term of the private lease contract and your ﬁnancial obligations to us.

With whom do we share your Personal Data?

See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.4.2.b. For surveys or other (marketing) communication

What does this purpose entail?

We process your Personal Data when we send you periodic surveys to request your feedback on our Services and other services performed on the vehicle, for which we have a legitimate interest to process these data. With your consent or where we have a legitimate interest we may send you marketing communication, to keep you updated on events, current and future offers, possibilities and current and future products and services of Ayvens. When we contact you in regard of surveys or marketing communication, we will do so either by e-mail or by postal mailings (newsletters/brochures/magazines). To understand what is relevant to you, we can use manual and automatic tools to analyse your Personal Data. If you would no longer like to receive surveys or marketing communication from us, please use the opt out options in the communication, contact the local Ayvens entity via its webform for individual rights or use the contact details below.

Which Personal Data do we process for this purpose?

For this purpose, we process your name, your address, your e-mail address, the license plate number and topics you may be interested in (as may be indicated by you on our website).

With whom do we share your Personal Data?

See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.4.3. VEHICLE SERVICES

4.4.3.a. Management of the vehicle

What does this purpose entail?

We process your information in relation to administering your use of the vehicle and to handle the day-to-day management of the vehicle. This processing is required for performance of the lease agreement.

Which Personal Data do we process for this purpose?

For this purpose, we process your name, address, (company) e-mail address, lease category, license plate number, make and model, service history and operational contact with you. In addition, you may provide certain information pertaining to vehicle management to us through the Ayvens portal, or when you call Ayvens or any partners.

With whom do we share your Personal Data?

See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.4.3.b. Repair, maintenance and tires

What does this purpose entail?

We process your Personal Data in relation to providing (scheduled) repair and maintenance services and tires services for your vehicle and to analyse, predict and pro-actively steer on maintenance and repairs. For this processing we have a legitimate business interest and is required for performance of the lease agreement.

Which Personal Data do we process for this purpose?

For this purpose, we process your name, address, (company) e-mail address, license plate number, vehicle identification number, make and model, service history and operational contact with you. In addition, you may provide certain information to us through the Ayvens portal (e.g., your phone number to make an appointment for maintenance of the vehicle), or when you call Ayvens.

With whom do we share your Personal Data?

We share information with third parties performing maintenance/repair on the vehicle or changing or replacing tires, such as dealers/garages, body repair shops or car ﬁtters. See also section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.4.3.c. Accident management

What does this purpose entail?

Where applicable, we process your Personal Data by recording and administering accidents that you and/or your vehicle may have been involved in, to restore mobility and handle damage. We will do so by (i) giving you an opportunity to report accidents as they happen at our customer services department, (ii) providing, where applicable, roadside assistance and/or a replacement vehicle and (iii) arranging repair and other necessary follow-up. This processing is required for the performance of the lease agreement. We may also use this Information for assessing damage repairs under our damage handling and risk retention policies, for which we have a legitimate interest to process these data.

Which Personal Data do we process for this purpose?

For this purpose, we process the following Personal Data:

Us: license plate number, make and model, service history and operational contact with you.
From you: your name, contact details, vehicle details, accident details, damage details, photos of the incident, date of birth, number of passengers in the vehicle, information of witnesses to the accident (if applicable) and any other information you choose to provide to us in the context of the accident (including any information pertaining to possible injuries).
From third parties, such as individuals involved in the accident or insurance companies: information of third parties involved in the accident/incident (such as the identity of your passengers, driver and passengers of third-party vehicles, and other third parties involved), information of other third parties (such as witnesses, investigating police ofﬁcers and others) insurance information, information about the incident and third-party claims.
From authorities (such as police): your name, address, license plate number, information regarding the accident, police reports and witness statements.

With whom do we share your Personal Data?

We may share certain information with dealers/garages, body repair shops, car ﬁtters, insurance companies (which may be both afﬁliated and third-party insurance companies) and professional experts employed on our behalf or on behalf of third parties (such as lawyers, medical experts, investigators, etc.) for the purpose of damage or claim resolution. See also section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.4.3.d. Fuel card, EV charging card

What does this purpose entail?

Where applicable, our Services include a fuel management program, which allows you to, for example, pay for your fuel at gas stations using an Ayvens issued or managed payment mechanism. In case you have an EV, you may be provided with an EV charging card for charging your vehicle at charge points. We may also arrange for the placement of an EV charge station as part of the contract. This processing is required for the performance of the agreement.

Which Personal Data do we process for this purpose?

For this purpose, we process the following information: your name, e-mail address, fuel or EV charging card number, charging station number, address, phone number, license plate number, fuel information, mileage and related costs. In case of re-imbursements, we may also need to collect bank account information.

With whom do we share your Personal Data?

Ayvens needs to share the information with the fuel card/EV-charging solution/payment company. See also section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.4.3.e. Trafﬁc and parking ﬁnes management

What does this purpose entail?

The following may depend on the country where you may have committed trafﬁc and/or parking violations: as the registered owner of the vehicles, trafﬁc and/or parking ﬁnes incurred by drivers of the vehicles may be addressed to Ayvens by the authority that issued a speciﬁc trafﬁc or parking ﬁne (such as police or local municipality).

We process your Personal Data for the purpose of processing and managing the payment of the ﬁne. This processing is required for the performance of the lease agreement.

Which Personal Data do we process for this purpose?

We process information that we receive from the competent authorities (such as police or local municipalities): your name, address and license plate number, the nature, place, date and time of the offense/incident committed by you and the imposed ﬁnes.

With whom do we share your Personal Data?

See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.4.4. MOBILITY SERVICES

4.4.4a. Roadside assistance

What does this purpose entail?

When you experience a malfunction, for example, a ﬂat tire or mechanical difﬁculties while on the road, depending on the contract we have with you, Ayvens is able to arrange roadside assistance, for which we work closely with contracted third parties. This processing is required for the performance of the lease agreement.

Which Personal Data do we process for this purpose?

For this purpose, we process the following information: your name, e-mail, mobile phone number, license plate number and location of where assistance was needed and provided.

With whom do we share your Personal Data?

We share your information with third parties providing on the road repair services, towing services or a replacement vehicle. See also section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.4.5. AYVENS BUSINESS PURPOSES

4.4.5.a. Management reporting

What does this purpose entail?

We process Personal Data for various Ayvens business-related purposes for which we have a legitimate interest to process these data, such as data analysis, audits, developing new products, enhancing, improving or modifying our websites and Services, identifying usage trends, determining the effectiveness of our promotional campaigns and operating and expanding our business activities.

To facilitate your use of our online services or applications, we may analyse data that we collect when using our digital media and combine it with information collected via cookies based on your consent. For example, to better understand which digital channel (Google search, e-mail, social media) or device (desktop, tablet or mobile) you prefer, we can optimize or limit our communication and marketing activities by channel and by device.

Which Personal Data do we process for this purpose?

For this purpose, we may process your name, your e-mail address, your IP address, gender, date of birth, place of residence, digits of your zip code and any other information mentioned in this Statement or otherwise provided to us by you, if such is required for one of the purposes mentioned in the previous paragraph.

With whom do we share your Personal Data?

See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.4.5.b. Compliance with laws and legal obligations and protection of Ayvens assets and interests

What does this purpose entail?

To comply with a legal obligation or where we have a legitimate interest, we process your Personal Data as appropriate or necessary:

(a) under applicable law, including laws outside your country of residence and including sectorial recommendations (e.g., counterparty due diligence (CDD), money laundering, ﬁnancing of terrorism and other crimes); (b) part of a credit check process; (c) to comply with legal process; (d) to respond to requests from public and government authorities including public and government authorities outside your country of residence; (e) to enforce our terms and conditions and other applicable policies; (f) to protect our operations; (g) to protect our rights, privacy, safety or property, and/or that of our affiliates, you or others; and (h) to allow us to pursue available remedies or limit the damages that we may sustain.

Which Personal Data do we process for this purpose?

For this purpose, we process your name, contact information, the date, place and country of birth, in case of a company of the ultimate beneﬁcial owner of the company; we may also process the name, address and the date, place and country of birth of the person(s) who represent the company towards Ayvens; your correspondence with Ayvens, your use of Services and any other information mentioned in this Statement, if such is required for one of the purposes mentioned in the previous paragraph. For counterparty due diligence (CDD) purposes we periodically also process investigation data based on sanctions, enforcement, adverse media, politically exposed persons and anti-slavery screening. For this purpose, a risk-based approach is used to ensure only necessary Personal Data is collected. Please note, multiple (trained) employees are involved to evaluate the screening results in case of a ‘hit’ (human intervention).

With whom do we share your Personal Data?

Only if we are required to do so by law or sectorial recommendation to which Ayvens is subject, your Personal Data will be provided to supervisory agencies, ﬁscal authorities and investigative agencies. See also section 5 ‘WHO HAS ACCESS TO YOUR DATA?’

4.5. DATA PERTAINING TO PRIVATE BUYERS OF USED VEHICLES

4.5.1. PURCHASE

4.5.1.a. Purchase of a Ayvens used vehicle

What does this purpose entail?

We process your Personal Data in relation to your (potential) purchase of a Ayvens used vehicle, if applicable, the trade in of your vehicle and other related Services. This includes the execution of the purchase agreement, the delivery of Services and the settlement of the payment transaction. This processing is required for the conclusion and performance of the agreement, including assessment, acceptance of you as a customer and preliminary credit checks.

Which Personal Data do we process for this purpose?

For this purpose, we process your name, gender, title, (business) contact details (including your e-mail address, telephone number, name of your company), information related to your trade in vehicle and details needed to complete the transaction, including bank account information.

With whom do we share your Personal Data?

We may share this information with trade in parties or ﬁnancial services partners. See also section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.5.2. BUYER CONTACT

4.5.2.a. To communicate with you

What does this purpose entail?

We process your Personal Data when you contact us via one of our online contact forms (or provide information in one of our used vehicle centres), for example, when you send us questions, suggestions, compliments or complaints, or when you request a quote for our Services. We can contact you relating to a (potential) purchase of a vehicle. This processing is required for the performance of the agreement that you have with us or with your consent.

Which Personal Data do we process for this purpose?

For this purpose, we process your name, gender, title, (business) contact details (including your e-mail address, telephone number, name of your company) and any other information that you provide to us in the open ﬁeld entry of the contact form, where you can, for example, pose your question, describe your suggestion, make a compliment or share a complaint.

With whom do we share your Personal Data?

See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.5.2.b. For surveys or other (marketing) communication

What does this purpose entail?

We process your personal information when we send you a survey to request your feedback on our Services, for which we have a legitimate interest to process these data. With your consent or where we have a legitimate interest, we may send you marketing communication, to keep you updated on events, current and future offers, possibilities and current and future products and services of Ayvens. When we contact you in regard of surveys or marketing communication, we will do so either by e-mail or by postal newsletters/brochures/magazines (postal mailings). To understand what is relevant to you, we can use manual and automatic tools to analyse your Personal Data. If you would no longer like to receive surveys or marketing communication from us, please use the opt out options in the communication, contact the local Ayvens entity via its webform for individual rights or use the contact details below.

Which Personal Data do we process for this purpose? For this purpose, we process your name, your address, your e-mail address, and your interests (as indicated by you).

With whom do we share your Personal Data? See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.5.3. AYVENS BUSINESS PURPOSES

4.5.3.a. Management reporting

What does this purpose entail?

We process Personal Data for various Ayvens business-related purposes for which we have a legitimate interest to process these data, such as data analysis, audits, developing new products, enhancing, improving or modifying our websites and Services, identifying usage trends, determining the effectiveness of our promotional campaigns and operating and expanding our business activities.

To facilitate your use of our online services or applications, we may analyse data that we collect when using our digital media and combine it with information collected via cookies based on your consent. For example, to better understand which digital channel (Google search, e-mail, social media) or device (desktop, tablet or mobile) you prefer, we can optimize or limit our communication and marketing activities by channel and by device.

Which Personal Data do we process for this purpose?

For this purpose, we may process your name, your e-mail address, your IP address, gender, date of birth, place of residence, digits of your zip code and any other information mentioned in this Statement or otherwise provided to us by you, if such is required for one of the purposes mentioned in the previous paragraph.

With whom do we share your Personal Data?

See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.5.3.b. Compliance with laws and legal obligations and protection of Ayvens assets and interests

What does this purpose entail?

To comply with a legal obligation or where we have a legitimate interest, we process your Personal Data as appropriate or necessary:

(a) under applicable law, including laws outside your country of residence and including sectorial recommendations (e.g., counterparty due diligence (CDD), money laundering, ﬁnancing of terrorism and other crimes); (b) to comply with legal process; (c) to respond to requests from public and government authorities including public and government authorities outside your country of residence; (d) to enforce our terms and conditions and other applicable policies; (e) to protect our operations; (f) to protect our rights, privacy, safety or property, and/or that of our affiliates, you or others; and (g) to allow us to pursue available remedies or limit the damages that we may sustain.

Which Personal Data do we process for this purpose?

For this purpose, we process your name, contact information, the date, place and country of birth, in case of a company of the ultimate beneﬁcial owner of the company; we may also process the name, address and the date, place and country of birth of the person(s) who represent the company towards Ayvens; your correspondence with Ayvens, your use of Services and any other information mentioned in this Statement, if such is required for one of the purposes mentioned in the previous paragraph. For counterparty due diligence (CDD) purposes we periodically also process investigation data based on sanctions, enforcement, adverse media, politically exposed persons and anti-slavery screening. For this purpose, a risk-based approach is used to ensure only necessary Personal Data is collected. Please note, multiple (trained) employees are involved to evaluate the screening results in case of a ‘hit’ (human intervention).

With whom do we share your Personal Data?

Only if we are required to do so by law or sectorial recommendation to which Ayvens is subject, your Personal Data will be provided to supervisory agencies, ﬁscal authorities and investigative agencies. See also section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.6. DATA PERTAINING TO PROFESSIONAL BUYERS OF USED VEHICLES (TRADERS)

4.6.1. REGISTRATION AND PURCHASE

4.6.1.a. Registration as a professional trader

What does this purpose entail?

To be able to purchase Ayvens Used vehicle on an auction or purchase a vehicle via our car remarketing website(s), traders need to be registered with Ayvens as a professional trader. This processing is based on our legitimate interest (and also relates to the providing of Services under the performance of an agreement, including assessment, acceptance or credit checks) or based on a legal obligation.

Which Personal Data do we process for this purpose?

For this purpose, we process your name, contact details (including your e-mail address, telephone number), your identification card and information related to your company including Chamber of Commerce document and VAT certiﬁcate.

With whom do we share your Personal Data?

See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.6.1.b. Purchase of Ayvens used vehicles

What does this purpose entail?

We process your Personal Data in relation to your (potential) purchase of an Ayvens used vehicle and/or other related Services via an auction or via our car remarketing website(s), this includes the execution of the purchase agreement, the delivery and the settlement of the payment transaction. This processing relates to the providing of Services under the conclusion and performance of the purchase agreement and is also based on our legitimate interest.

Which Personal Data do we process for this purpose?

For this purpose, we process your name, contact details (including your e-mail address, telephone number), your identification card and information related to your company including Chamber of Commerce document and VAT certiﬁcate, details needed to complete the transaction, including bank account information.

With whom do we share your Personal Data?

See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.6.2. TRADER CONTACT

4.6.2.a.To communicate with you

What does this purpose entail?

We process your Personal Data when you contact us via one of our online contact forms (or provide information in one of our used vehicle centres), for example, when you send us questions, suggestions, compliments or complaints, or when you request a quote for our Services. We can contact you relating to a (potential) purchase of a vehicle. This processing is based on our legitimate interest (and also relates to the providing of Services under the performance of the agreement that we have with the Trader) or with your consent.

Which Personal Data do we process for this purpose?

For this purpose, we may process your name, your business contact details, your correspondence with Ayvens pertaining to your question/request and all other Personal Data you provide to us and/or which is necessary to appropriately respond to you.

With whom do we share your Personal Data?

See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.6.2.b. For surveys or other (marketing) communication

What does this purpose entail?

We process your Personal Data when we send you a survey to request your feedback on our Services for which we have a legitimate interest to process these data. With your consent or where we have a legitimate interest, we may send you marketing communication, to keep you updated on events, current and future offers, possibilities and current and future products and services of Ayvens. When we contact you in regard of surveys or marketing communication, we will do so either by e-mail or by postal newsletters/ brochures/magazines (postal mailings). If you would no longer like to receive surveys or marketing communication from us, please use the opt out options in the communication, contact the local Ayvens entity via its webform for individual rights or use the contact details below.

Which Personal Data do we process for this purpose?

For this purpose, we process your name, your address, your e-mail address, and your interests (as indicated by you).

With whom do we share your Personal Data?

See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.6.3. AYVENS BUSINESS PURPOSES

4.6.3.a. Management reporting

What does this purpose entail?

We process Personal Data for various Ayvens business-related purposes for which we have a legitimate interest to process these data, such as data analysis, audits, developing new products, enhancing, improving or modifying our websites and Services, identifying usage trends, determining the effectiveness of our promotional campaigns and operating and expanding our business activities.

To facilitate your use of our online services or applications, we may analyse data that we collect when using our digital media and combine it with information collected via cookies based on your consent. For example, to better understand which digital channel (Google search, e-mail, social media) or device (desktop, tablet or mobile) you prefer, we can optimize or limit our communication and marketing activities by channel and by device.

Which Personal Data do we process for this purpose?

For this purpose, we may process your name, your e-mail address, your IP address, gender, date of birth, place of residence, digits of your zip code and any other information mentioned in this Statement or otherwise provided to us by you, if such is required for one of the purposes mentioned in the previous paragraph.

With whom do we share your Personal Data?

See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.6.3.b. Compliance with laws and legal obligations and protection of Ayvens assets and interests

What does this purpose entail?

To comply with a legal obligation or where we have a legitimate interest, we process your Personal Data as appropriate or necessary:

(a) under applicable law, including laws outside your country of residence and including sectorial recommendations (e.g., counterparty due diligence (CDD), money laundering, ﬁnancing of terrorism and other crimes); (b) to comply with legal process; (c) to respond to requests from public and government authorities including public and government authorities outside your country of residence; (d) to enforce our terms and conditions and other applicable policies; (e) to protect our operations; (f) to protect our rights, privacy, safety or property, and/or that of our affiliates, you or others; and (g) to allow us to pursue available remedies or limit the damages that we may sustain.

Which Personal Data do we process for this purpose?

For this purpose, we process your name, contact information, the date, place and country of birth, in case of a company of the ultimate beneﬁcial owner of the company; we may also process the name, address and the date, place and country of birth of the person(s) who represent the company towards Ayvens; your correspondence with Ayvens, your use of Services and any other information mentioned in this Statement, if such is required for one of the purposes mentioned in the previous paragraph. For counterparty due diligence (CDD) purposes we periodically also process investigation data based on sanctions, enforcement, adverse media, politically exposed persons and anti-slavery screening. For this purpose, a risk-based approach is used to ensure only necessary Personal Data is collected. Please note, multiple (trained) employees are involved to evaluate the screening results in case of a ‘hit’ (human intervention).

With whom do we share your Personal Data?

Only if we are required to do so by law or sectorial recommendation to which Ayvens is subject, your Personal Data will be provided to supervisory agencies, ﬁscal authorities and investigative agencies. See also section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.7. DATA PERTAINING TO SUPLLIERS

4.7.1. SUPPLIER ACCOUNT MANAGEMENT

4.7.1.a.To provide, manage and administer the Supplier account

What does this purpose entail?

We process your Personal Data to handle day-to-day management and administration of the Supplier accounts, such as maintaining contracts, and keep you informed of all important developments concerning the services you render and other information which is relevant for the Supplier contract and account. This processing is based on the agreement that we have with you or based on a legal obligation.

Which Personal Data do we process for this purpose?

For this purpose, we may process business contact details and log-in details to our Supplier online accounts.

With whom do we share your Personal Data?

See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.7.1.b. To communicate with you

What does this purpose entail?

You can contact us by various means (such as e-mail or telephone, or via our website). In this case we use your Personal Data to answer your question/request. We can also contact you, for example, regarding day-to-day management and administration of your Supplier account. This processing is based on the agreement that we have with you or with your consent.

Which Personal Data do we process for this purpose?

For this purpose, we may process your name, your business contact details, your correspondence with Ayvens pertaining to your question/request and all other personal information you provide to us and/or which is necessary to appropriately respond to you.

With whom do we share your Personal Data?

See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.7.1.c. For surveys or other (marketing) communication

What does this purpose entail?

We process your Personal Data to send you surveys, for which we have a legitimate interest to process these data. With your consent or where we have a legitimate interest, we may send you marketing communication, for example, to keep you updated on events, current and future offers, possibilities and current and future products and services of Ayvens. We send you such surveys in the form of either a periodic e-mail or an e-mail to request your feedback on our communication and relationship. We may also send you postal mailings (newsletters/brochures/magazines). If you would no longer like to receive surveys or marketing communication from us, please use the opt out options in the communication, contact the local Ayvens entity via its webform for individual rights or use the contact details below.

Which Personal Data do we process for this purpose?

For this purpose, we may process your name and your business contact details.

With whom do we share your Personal Data?

See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.7.2. AYVENS PREMISES

4.7.2.a. Access to and security control of Ayvens premises

What does this purpose entail?

We may process your Personal Data when you visit us on our premises for the purpose of ensuring appropriate access controls and security, for which we have a legitimate interest (safety and security of our assets).

Which Personal Data do we process for this purpose?

For this purpose, we may process your name, your contact information and the person you are visiting. We may also process video and/or audio information about you through video/audio recording equipment, such as for instance CCTV.

With whom do we share your Personal Data?

See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.7.3. SUPPLIER REPORTING

4.7.3.a. Fleet reporting tool

What does this purpose entail?

We provide a designated fleet reporting tool. Suppliers’ contact persons can log onto these tools to review the status of their ﬂeet, and to use other ﬂeet reporting functionalities, such as dashboard reporting, trend analysis reporting, vehicle mileage and end of lease term. This processing is based on our legitimate interest (and also relates to the providing of Services under the performance of the agreement that we have with the Supplier).

Which Personal Data do we process for this purpose?

For this purpose, we process contact details and job function of Suppliers’ contact persons and login details (e.g., username and password).

With whom do we share your Personal Data?

See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.7.4. AYVENS BUSINESS PURPOSES

4.7.4.a. Management reporting

What does this purpose entail?

We process Personal Data for various Ayvens business-related purposes for which we have a legitimate interest to process these data, such as data analysis, audits, developing new products, enhancing, improving or modifying our websites and Services, identifying usage trends, determining the effectiveness of our promotional campaigns and operating and expanding our business activities.

To facilitate your use of our online services or applications, we may analyse data that we collect when using our digital media and combine it with information collected via cookies based on your consent. For example, to better understand which digital channel (Google search, e-mail, social media) or device (desktop, tablet or mobile) you prefer, we can optimize or limit our communication and marketing activities by channel and by device.

Which Personal Data do we process for this purpose?

For this purpose, we may process your name, your e-mail address, your IP address, gender, date of birth, place of residence, digits of your zip code and any other information mentioned in this Statement or otherwise provided to us by you, if such is required for one of the purposes mentioned in the previous paragraph.

With whom do we share your Personal Data?

See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.7.4.b.Compliance with laws and legal obligations and protection of Ayvens assets and interests.

What does this purpose entail?

To comply with a legal obligation or where we have a legitimate interest, we process your Personal Data as appropriate or necessary:

(a) Under applicable law, including laws outside your country of residence and including sectorial recommendations (e.g., counterparty due diligence (CDD), money laundering, ﬁnancing of terrorism and other crimes); (b) to comply with legal process; (c) to respond to requests from public and government authorities including public and government authorities outside your country of residence; (d) to enforce our terms and conditions and other applicable policies; (e) to protect our operations; (f) to protect our rights, privacy, safety or property, and/or that of our affiliates, you or others; and (g) to allow us to pursue available remedies or limit the damages that we may sustain.

Which Personal Data do we process for this purpose?

For this purpose, we process the name, contact information, the date, place and country of birth of the ultimate beneﬁcial owner of the counterparty that Ayvens wants to do business with; we also process the name, address, job title, signature and the date, place and country of birth of the person(s) who represent the counterparty towards Ayvens; your correspondence with Ayvens, the services you render and any other information mentioned in this Statement, if such is required for one of the purposes mentioned in the previous paragraph. For counterparty due diligence (CDD) purposes we periodically also process investigation data based on sanctions, enforcement, adverse media, politically exposed persons and anti-slavery screening. For this purpose, a risk-based approach is used to ensure only necessary Personal Data is collected. Please note, multiple (trained) employees are involved to evaluate the screening results in case of a ‘hit’ (human intervention).

With whom do we share your Personal Data?

Only if we are required to do so by law or sectorial recommendation to which Ayvens is subject, your Personal Data will be provided to supervisory agencies, ﬁscal authorities and investigative agencies. See also section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.8. DATA PERTAINING TO BUSINESS PARTNERS

4.8.1. BUSINESS PARTNER ACCOUNT MANAGEMENT

4.8.1.a. To provide, manage and administer the Business Partner account

What does this purpose entail?

We process your Personal Data to handle day-to-day management and administration of the Business Partner accounts, such as maintaining contracts, and keep you informed of all important developments concerning the arrangements between us, other information which is relevant for the Business Partner contract and account. This processing is based on the agreement that we have with you or based on a legal obligation.

Which Personal Data do we process for this purpose?

For this purpose, we may process your business contact details.

With whom do we share your Personal Data?

See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.8.1.b. To communicate with you

What does this purpose entail?

You can contact us by various means (such as e-mail or telephone). In this case we use your Personal Data to answer your question/request. We can also contact you, for example, regarding day-to-day management and administration of your Business Partner account. This processing is based on the agreement that we have with you or with your consent.

Which Personal Data do we process for this purpose?

For this purpose, we may process your business contact details, your correspondence with Ayvens pertaining to your question/request and all other data you provide to us and/or which is necessary to appropriately respond to you.

With whom do we share your Personal Data?

See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.8.1.c. For surveys or other (marketing) communication

What does this purpose entail?

We process your Personal Data to send you surveys, for which we have a legitimate interest to process these data. With your consent or where we have a legitimate interest, we may send you marketing communication, for example, to keep you updated on events, current and future offers, possibilities and current and future products and services of Ayvens. We send you such surveys in the form of either a periodic e-mail or an e-mail to request your feedback on our communication and relationship. We may also send you postal mailings (newsletters/brochures/magazines). If you would no longer like to receive surveys or marketing communication from us, please use the opt out options in the communication, contact the local Ayvens entity via its webform for individual rights or use the contact details below.

Which Personal Data do we process for this purpose?

For this purpose, we may process your name and your business contact details.

With whom do we share your Personal Data?

See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.8.2. AYVENS PREMISES

4.8.2.a. Access to and security control of Ayvens premises

What does this purpose entail?

We may process your Personal Data when you visit us on our premises for the purpose of ensuring appropriate access controls and security, for which we have a legitimate interest (safety and security of our assets).

Which Personal Data do we process for this purpose?

For this purpose, we may process your name, your contact information and the person you are visiting. We may also process video and/or audio information about you through video/audio recording equipment, such as for instance CCTV.

With whom do we share your Personal Data?

See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.8.3. BUSINESS PARTNER REPORTING

4.8.3.a. Fleet Reporting Tool

What does this purpose entail?

We provide a designated fleet reporting tool. Business Partners’ contact persons can log onto these tools to review the status of their ﬂeet, and to use other ﬂeet reporting functionalities, such as dashboard reporting, trend analysis reporting, and end of lease term. This processing is based on our legitimate interest (and also relates to the providing of Services under the performance of the agreement that we have with the Business Partner).

Which Personal Data do we process for this purpose?

For this purpose, we process contact details and job function of Business Partner’s contact person, and login details (e.g., username and password).

With whom do we share your Personal Data?

See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.8.4. AYVENS BUSINESS PURPOSES

4.8.4.a. Management reporting

What does this purpose entail?

We process Personal Data for various Ayvens business-related purposes for which we have a legitimate interest to process these data, such as data analysis, audits, developing new products, enhancing, improving or modifying our websites and Services, identifying usage trends, determining the effectiveness of our promotional campaigns and operating and expanding our business activities.

To facilitate your use of our online services or applications, we may analyse data that we collect when using our digital media and combine it with information collected via cookies based on your consent. For example, to better understand which digital channel (Google search, e-mail, social media) or device (desktop, tablet or mobile) you prefer, we can optimize or limit our communication and marketing activities by channel and by device.

Which Personal Data do we process for this purpose?

For this purpose, we may process your business contact details and any other information mentioned in this Statement or otherwise provided to us by you, if such is required for one of the purposes mentioned in the previous paragraph.

With whom do we share your Personal Data?

See section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

4.8.4.b. Compliance with laws and legal obligations and protection of Ayvens assets and interests.

What does this purpose entail?

To comply with a legal obligation or where we have a legitimate interest, we process your Personal Data as appropriate or necessary:

(a) Under applicable law, including laws outside your country of residence and including sectorial recommendations (e.g., counterparty due diligence (CDD), money laundering, ﬁnancing of terrorism and other crimes); (b) to comply with legal process; (c) to respond to requests from public and government authorities including public and government authorities outside your country of residence; (d) to enforce our terms and conditions and other applicable policies; (e) to protect our operations; (f) to protect our rights, privacy, safety or property, and/or that of our affiliates, you or others; and (g) to allow us to pursue available remedies or limit the damages that we may sustain.

Which Personal Data do we process for this purpose?

For this purpose, we process the name, contact information, the date, place and country of birth of the ultimate beneﬁcial owner of the counterparty that Ayvens wants to do business with; we also process the name, address, job title, signature and the date, place and country of birth of the person(s) who represent the counterparty towards Ayvens; your correspondence with Ayvens, the services you render and any other information mentioned in this Statement, if such is required for one of the purposes mentioned in the previous paragraph. For counterparty due diligence (CDD) purposes we periodically also process investigation data based on sanctions, enforcement, adverse media, politically exposed persons and anti-slavery screening. For this purpose, a risk-based approach is used to ensure only necessary Personal Data is collected. Please note, multiple (trained) employees are involved to evaluate the screening results in case of a ‘hit’ (human intervention).

With whom do we share your Personal Data?

Only if we are required to do so by law or sectorial recommendation to which Ayvens is subject, your Personal Data will be provided to supervisory agencies, ﬁscal authorities and investigative agencies. See also section 5 ‘WHO HAS ACCESS TO YOUR DATA?’.

6. Export of personal data outside of the EEA.

In general, all of the ALD databases are located inside the European Union. However, ALD may transfer your personal data from the Europe to countries within or outside the European Economic Area. The countries outside of the EEA may not provide the same level of protection as is available in the EEA. If we transfer your personal data outside the EEA, we will ensure that adequate levels of protection are in place in relation to the processing of your personal data. Hence, ALD will before transferring your personal data outside Europe make sure to implement a Binding Corporate Rules (BCR) or a Standard Contractual Clauses (SCC).

However, certain countries outside the EEA have been approved by the European Commission as providing essentially equivalent protections to EEA data protection laws and therefore no additional safeguards are required to export personal data to these jurisdictions. These countries are listed online at: https://ec.europa.eu/info/law/law-topic/data-protection/data-transfers-outside-eu/adequacy-protection-personal-data-non-eu-countries_en.

7. Your rights.

In order to protect data subjects concerned by the processing of personel data, the GDPR has implemented rights. The rights in question are as follows:

Data subject right Right of acces.

Description of the right You can obtain information realting to the processing of your personal data, and a copy of such personal data.

GDPR Article Article 15

Data subject right Right to rectification.

Description of the right When you consider that your personal data are inaccurate or incomplete, you can require that such personal data be modified accordingly.

GDPR Article Article 16

Data subject right Right to erasure (right to be forgotten).

Description of the right You can require the deletion of your personal data, to the extent permitted by the law.

GDPR Article Article 17

Data subject right Right to restriction of processing.

Description of the right You can request a restriction on the use of your personal information.

GDPR Article Article 18

Data subject right Right to data portability.

Description of the right Where legally applicable, you have the right to have the personal data you have provided to us be returned to you in an intelligible format.

GDPR Article Article 20

Data subject right Right to object.

Description of the right You can object to the processing of your personal data, on grounds relating to your particular situation.

GDPR Article Article 21

Please note that at any time you have the right to lodge a complaint to the competent local supervisory authority, the CNIL in France.

If you wish to exercise the rights listed above, you will find the privacy policy of each ALD entities in their resopective corporate websites:

Country + URL

Algeria - www.aldautomotive.dz
Austria - www.aldautomotive.at
Belarus - www.aldautomotive.by
Belgium - www.aldautomotive.be
Brazil - www.aldautomotive.com.br
Bulgaria - www.aldautomotive.bg
Chile - www.aldautomotive.cl
Colombia - www.aldautomotive.co
Croatia - www.aldautomotive.hr
Czech Republic - www.aldautomotive.cz
Denmark - www.aldautomotive.dk
Estonia - www.aldautomotive.ee
Finland - www.aldautomotive.fi
France - www.aldautomotive.fr
Germany - www.aldautomotive.de
Greece - www.aldautomotive.gr
Holding - www.aldautomotive.com
Hungary - www.aldautomotive.hu
India - www.aldautomotive.in
Italy - www.aldautomotive.it
Kazakhstan - www.aldautomotive.kz
Latvia - www.aldautomotive.lv
Lithuania - www.aldautomotive.lt
Luxembourg - www.aldautomotive.lu
Mexico - www.aldautomotive.com.mx
Morocco - www.aldautomotive.ma
Netherlands - www.aldautomotive.nl
Peru - www.aldautomotive.pe
Poland - www.aldautomotive.pl
Romania - www.aldautomotive.ro
Russia - www.aldautomotive.ru
Serbia - www.aldautomotive.rs
Slovakia - www.aldautomotive.sk
Slovenia - www.aldautomotive.si
Spain - www.aldautomotive.es
Sweden - www.aldautomotive.se
Switzerland - www.aldautomotive.ch
Turkey - www.aldautomotive.com.tr
Ukraine - www.aldautomotive.ua
United Kingdom - www.aldautomotive.co.uk

8. Security and data storage.

ALD SA protects your data through technical and organizational security measures (including education and training of relevant personnel) against accidental or unlawful destruction, accidental loss or alteration, unauthorized disclosure or access, and against all other unlawful forms of processing.

Only those teams and employees who need to know your information within our company can access it. ALD SA make sure to implement administration rights and policies within our company, and we take all measures to ensure that employees, advisers and service providers keep your files confidential.

9. Cookies policy and websites.

ALD SA may collect data via cookies to improve the user's browsing experience. Cookies are used, among other tracers, to store preferences and settings in order to save time, enable login, combat fraud, analyze the performance of the website and the services provided by the renter, and compile visit statistics.

For more details you can consult our Cookie policy by following this link: Cookie policy (aldautomotive.com)

10. Updates of this Privacy Policy.

We may modify this Privacy Policy periodically to be compliant with any new regulations, so please review it regularly. If we change this Privacy Policy, we shall notify you by means of providing a notice on our website homepage. This Notice was last amended on 10 May 2022.

11. CHANGES TO THIS STATEMENT

We reserve the right to amend this Statement at any time in order to, for instance, address future developments of Ayvens or changes in industry or legal trends. The ‘Last Updated’ legend at the top of this Statement indicates when this Statement was last revised.